Project / Product Manager

Table of contents

  1. What you do in ITIP
  2. Core workflows
    1. Governance dashboard
    2. Track lifecycle progression
    3. Jira synchronization
    4. Deliverable readiness
  3. Using frameworks
    1. TOGAF ADM — Architecture Development Method
    2. ISO 25010 / 25012 — Quality governance coverage
  4. Example: Track governance readiness for a project

What you do in ITIP

You track governance readiness across your project scope. You monitor definition lifecycle state to know whether architecture is complete before development proceeds. You coordinate deliverables and verify that governance gaps are resolved.

ITIP gives you continuous visibility into architecture governance state — not a one-time checkpoint at an architecture review meeting.

Core workflows

Governance dashboard

Navigate to Projects > [your project]. ITIP shows all Structures in the project scope with their governance state:

Indicator Meaning
Green All Directives approved, all Norms operationalized, regulatory presets attached
Amber Some Directives still in DRAFT or PROPOSED; Norms pending operationalization
Red Missing required Directives, no regulatory presets, governance gaps unresolved

Each Structure’s state follows the Ascription lifecycle: DRAFT → PROPOSED → APPROVED → ACTIVE.

Track lifecycle progression

The governance dashboard shows where each definition sits in the lifecycle:

payment-gateway:
  Structure:       ACTIVE    ✓
  Directives:      3/3 ACTIVE ✓
  Norms:           5/6 ACTIVE ⚠ (1 in PROPOSED)
  Regulatory:      GDPR ✓  PCI-DSS ✓  NIS2 ✓
  Deliverables:    2/3 published ⚠

You can drill into any amber/red indicator to see exactly what is pending and who owns it.

Jira synchronization

Governance state is reflected in Jira bidirectionally:

ITIP entity Jira mapping
Structure Epic
Directive Story (governance intent)
Norm Story (operationalized constraint)
Lifecycle transition Jira workflow transition
Governance gap Backlog item with priority

Your Jira board shows governance completeness alongside delivery progress. Architecture governance is not a separate track — it is part of the same sprint view.

Deliverable readiness

ITIP tracks which architecture deliverables are published and which are still in progress:

  • Architecture Decision Records — linked to motivating Directives
  • Solution design documents — generated from governed definitions
  • API specifications — authoritative contracts for development teams
  • Compliance evidence — regulatory coverage documentation

Deliverables are served directly from ITIP. No manual export needed (Confluence sync is available for wider distribution).

Using frameworks

TOGAF ADM — Architecture Development Method

As a PM, the TOGAF ADM lifecycle maps to your governance checkpoints:

ADM phase ITIP governance checkpoint
Preliminary Framework stack composed, governing Structures defined
Architecture Vision Directives authored and in PROPOSED state
Business / Application / Technology Architecture Structures defined, Norms authored
Opportunities & Solutions All Norms operationalized, gap analysis complete
Migration Planning All definitions APPROVED, deliverables published
Implementation Governance Definitions ACTIVE, code-sourced reconciliation running

Filter views by ADM phase to see which architectural governance activities are complete and which are pending.

ISO 25010 / 25012 — Quality governance coverage

Your governance dashboard shows quality dimension coverage:

  • Are all quality characteristics addressed by Norms? (ProductReliability, ProductSecurity, PerformanceEfficiency)
  • Are data quality dimensions covered for data-processing Structures? (DataAccuracy, DataCompleteness)
  • Which quality dimensions have no Norm — a governance gap?

This helps you ensure the architecture framing is complete before development begins.

Example: Track governance readiness for a project

Context: Your project delivers 3 new microservices for the Customer Portal. You need to verify governance is complete before development sprints begin.

  1. Open governance dashboard — navigate to Projects > Customer Portal. See all 3 Structures with their status.
  2. Check lifecycle state — Structure A is ACTIVE (green), Structure B is APPROVED (green), Structure C has 2 Directives still in PROPOSED (amber).
  3. Drill into gaps — Structure C’s owner hasn’t finalized the latency Directive. You see the owner and can follow up directly.
  4. Check Jira — the governance gap surfaces as a backlog item in the current sprint.
  5. Track deliverables — 2 of 3 design documents are published. The third is in DRAFT.

Result: You have continuous, quantified visibility into governance readiness. No surprises at the architecture review. Development starts only when the governance baseline is complete.